Personal Information Protection Policy

IBJ Leasing Co., Ltd.

April 1, 2005

 

IBJ Leasing Co., Ltd. (hereafter, “the Company”) has formulated the following Personal Information Protection Policy (hereafter, "the Privacy Policy”) setting out its policy on protecting personal information. 

 

< Legal Compliance >
The Company recognizes that it has a public duty to appropriately protect personal information. In the course of its business, the Company complies with the Act on the Protection of Personal Information and all other related laws and regulations and strictly adheres to the Privacy Policy and other internal regulations to ensure personal information is managed appropriately. 

 

< Appropriate Collection of Personal Information > 
The Company collects personal information in a proper and lawful manner as required for its business activities. 

 

< Use of Personal Information > 
The Company uses personal information in accordance with the stated purposes of use. Personal information is not used beyond the extent necessary to fulfill those purposes without obtaining the prior consent of each individual or when permitted by law. The stated purposes of use can be found on this website and in other Company documents. 

 

< Limits on Provision of Personal Information to Third Parties >
The Company does not provide personal data to third parties without obtaining the prior consent of each individual or in cases when required to do so by law. However, the Company may provide personal data to third parties without prior consent within the extent necessary to fulfill the stated purposes of use, or as a result of a business merger or when sharing information with specified parties. 

 

< Security Management Measures > 
The Company makes every effort to ensure personal data storage and management systems are accurate and up to date and implements all reasonable security management measures to prevent data leaks and other issues. The Company also appropriately supervises employees and contractors responsible for handling personal data. 

 

< Continuous Improvements >
The Company endeavors to make continuous improvements to the handling of personal information, including changes to the Privacy Policy where necessary. 

 

< Procedure for Requesting Information Disclosure, etc. >
The Company endeavors to respond promptly and appropriately to requests related to personal information. Please use the contact details below for requests regarding notification of use, disclosure, corrections, or additions and deletions of personal data, or to request termination of use by the Company or provision to third parties. 

 

< Membership and Use of Personal Credit Information Agencies >
After obtaining prior consent, the Company assesses individual creditworthiness by accessing any personal credit information that may be held by its affiliated credit information agencies and their partner organizations.
After obtaining prior consent, the Company also provides personal credit information derived from business transactions with customers to its affiliated credit information agencies. 

 

< Affiliated Personal Credit Information Agency > 
Credit Information Corp. (CIC)
First West Building, 1-23-7, Nishi-Shinjuku, Shinjuku-ku, Tokyo, 160-8375
Free dial: 0120-810-414 (Japan only) 
Website: http://www.cic.co.jp/

 

< Partner Organizations of Affiliated Personal Credit Information Agency >
Japanese Bankers Association
Asahi Seimei Otemachi Building, 6-1, Otemachi 2-chome, Chiyoda-ku, Tokyo 100-0004 
Phone: 03-3214-5020
Website: http://www.zenginkyo.or.jp/pcic/index.html

 

Japan Credit Information Reference Center Corp.
41-1 Kanda Higashimatsushitacho, Chiyoda-ku, Tokyo 101-0042  
Free dial: 0120-441-481 (Japan only) 
Website: http://www.jicc.co.jp/

 

< Email Addresses >
In some cases, the Company may treat email addresses as personal information, even if the email address is unconnected to personal information. Email addresses are not used outside the stated purposes of use without prior consent, and unauthorized provision of email addresses to third parties is prohibited.  

 

○ Contact Details to Request Information Disclosure, etc.

Customer Support Officer
IBJ Leasing Co., Ltd. 
2-6 Toranomon 1-chome, Minato-ku, Tokyo 105-0001

 

Free dial: 0120-505-225 (Japan only) 
09:00-17:00 Monday to Friday
Closed on Company holidays

Email address: kojinjoho@ibjl.co.jp 

Personal Information – Purposes of Use

IBJ Leasing Co., Ltd.

June 29, 2005

 

IBJ Leasing Co., Ltd. (hereafter, “the Company”) uses personal information from customers, business partners, shareholders and job applicants in the course of conducting the following business activities and in accordance with the following stated purposes of use. Personal information is not used beyond the extent necessary to discharge those activities. 

 

– Personal Information from Customers and Business Partners – 

 

Business Activities 
○ Leasing and sale of machinery, tools, facilities and other items for industrial, engineering, civil engineering, transport, communication, office, medical, retail and other applications. 
○ Leasing and sale of intangible property rights such as copyrights, patents, design rights and utility model rights. 
○ Leasing, sale, brokerage and management of real estate
○ Financial services 
○ Services related to the sale of life insurance
○ Non-life insurance agency services
○ Type II financial instrument business
○ Financial instrument brokerage business
○ Credit collection agency services
○ Information management and provision services
○ All other business activities associated with or related to the foregoing 

 

Purposes of Use 
To provide products and services through the business activities listed above, the Company uses personal information for the following purposes. 
○ Assess creditworthiness, conclude, execute and maintain contracts, exercise rights and execute business activities in accordance with contracts and laws
○ Manage, appraise, trade and conduct other activities related to assets under contract (including movable assets, real estate, intangible property rights, credit obligations, etc.)
○ Promote products and services provided by the Company, consolidated subsidiaries and other parts of the Group
○ Conduct market surveys, analyze data and support the development of new products and services
○ Confirm the identity of an individual or their agent
○ In the credit business, provide personal information to third parties such as affiliated personal credit information agencies within the extent necessary to appropriately conduct business activities 
○ Appropriately conduct business activities in cases where the handling of personal data has been outsourced from other businesses or entities
○ Ensure the appropriate and smooth execution of other business transactions with customers and business partners

 

– Personal Information from Shareholders –

 

Purposes of Use 
○ Exercise rights and obligations to shareholders in accordance with legal requirements 
○ Provide benefits commensurate with the status of shareholders
○ Implement various measures to ensure a smooth relationship between the Company and its shareholders
○ Manage the shareholder base by compiling data on shareholders in accordance with standards prescribed in laws and regulations

 

– Personal Information from Job Applicants – 

 

Purposes of Use 
○Conduct recruitment and selection processes for new employees and provide information and notices related to those processes

Sharing of Personal Information

IBJ Leasing Co., Ltd.

August 5, 2005

 

1. The Company may share customers’ personal information with Group companies (consolidated subsidiaries or equity-method affiliates, as defined in laws and regulations). Click here to view a list of companies in the Group with access to shared personal information.

 

2. Group companies share personal information for the following purposes:

(1) To manage various processes necessary for business management at the Company and Group companies

(2) To improve products and services, analyze marketing activities and develop new products and services

 

3. The Company and Group companies with access to shared information may share personally identifiable information such as name and date of birth, as well as contract data, credit data and business transaction data as necessary to facilitate the above business activities.

 

4. The Company is the entity responsible for managing personal data.